Akarsh Gajbhiye Clay

Your AI outbound should not lose replies, break your CRM, or need babysitting.

I build the n8n/Make automation layer that connects Clay, Smartlead, HubSpot, and your reply routing — so the whole outbound stack runs without babysitting.

Book a free 30-minute call

No pitch deck. I'll tell you whether the leak is lead quality, deliverability, reply routing, CRM sync, or missing visibility.

What Vantrel builds for you.

Clay finds leads. Smartlead sends. HubSpot stores pipeline. Vantrel tracks state, routes replies, syncs CRM, and surfaces failures.

Inputs

Lead sources

Apollo · LinkedIn · Forms

Enrichment data

Clay · Clearbit

Replies & engagement

Smartlead · Gmail

CRM & account context

HubSpot · Salesforce

What we build for you

Live

State tracking

Lead status ✓

Scoring / review

Fit + risk ✓

Automation

n8n / Make ✓

Routing rules

Owner + SLA ✓

CRM sync

HubSpot / SF ✓

Monitoring

Events + fails ✓

Clay ·

n8n ·

Smartlead ·

HubSpot

What gets built

n8n / Make workflow

Reply → Slack + HubSpot, automated

HubSpot stages live

Updates itself, no manual logging

Owner notified <15 min

Slack alert, deal assigned

Broken step flagged

Not silently dropped

The demo works. Then volume breaks it.

Works at 50 leads. Breaks at 5,000. Enrichment fails, CRM fields drift, duplicates pile up, and nobody notices until meetings disappear.

You bought the tools. Now you are the integration.

Clay works. HubSpot works. Smartlead works. n8n works. But the gaps between them still live in someone's head.

Leads leak, and you cannot see where.

Replies are missed. Follow-ups are forgotten. Inbound sits too long. CRM updates do not happen. You suspect the leak, but cannot prove it.

You don't need another outbound tool. You need control over what happens between them.

Most outbound motions do not fail because one tool is bad. They fail because the handoffs are manual, invisible, or fragile.

Lead captured

Apollo / form / CRM

Apollo

HubSpot

duplicate bad fit missing fields

Enriched

Data appended and normalized

Clay

stale data enrichment failed

Qualified

Scored for fit, intent, routing

AI Scoring

weak signal wrong segment

Sent + routed

Sequence sent, replies tracked

Smartlead

reply missed no owner bounce ignored

Booked + logged

Meeting booked, CRM updated, Slack alerted

HubSpot

Slack

CRM drift follow-up forgotten

Vantrel control layer

Track Dedupe Enrich Score Review Route Sync Monitor

Lead → reply → meeting, without manual rescue

Each stage is a potential leak point. Vantrel covers all five.

What you get when the outbound stack actually runs.

$0.068/lead

Real project · fully automated pipeline

Enrichment, sending, state tracking, CRM sync — built from scratch. No Apollo subscription. No Clay per-row fees.

Hours → Min

Per prospect

Research, enrichment, scoring, CRM entry — automated end to end. What an SDR spends hours on, the system handles in minutes.

Zero

Untracked replies

Every positive reply routes to an owner within the hour. Nothing sits in a shared inbox or missed Gmail filter.

Always

CRM current

Stages, owners, and deal data update themselves. No Monday morning cleanup. No RevOps guessing what Smartlead knows.

You run 1,000+ leads per month. You can tell where each one is — without opening five tabs.

A reply comes in after hours. It routes to the right owner, tags the CRM, and logs itself — before you read it.

Your sequence stalls on Monday. You know by Monday — not when your pipeline review misses it two weeks later.

Tell me where your outbound motion is leaking. I'll build from there.

Three starting points. One approach: I build the control layer inside your accounts and make it visible.

Outbound Leak Audit

Find where it breaks.

For teams already sending but unsure what is working

Pain

"We are sending campaigns, but we don't know whether the problem is lead quality, deliverability, copy, reply handling, CRM updates, or follow-up."

Build

Map lead sources, enrichment, sending, reply flow, CRM updates, follow-up ownership, and failure points.

Outcome

A clear leak map before you spend more on tools, leads, or AI copy.

Book a free 30-minute call

Outbound Sprint

Build the flow.

2-week fixed build. One defined flow, fully automated.

Pain

"Clay, Smartlead, HubSpot, and n8n exist, but the workflow still depends on someone manually checking everything."

Build

One flow in n8n or Make: enrichment → sending → reply routing → CRM sync. You spec it, I build it, you own it.

Outcome

A working, owned workflow — runs in your accounts, no vendor lock-in, no black box.

Custom scope available Stack doesn't fit the template? Scope a custom build on request.

Book a free 30-minute call

Outbound Ops Retainer

Keep it running.

For teams scaling and breaking

Pain

"The workflow works some days, breaks other days, and nobody knows until pipeline drops."

Build

Monitor stuck leads, failed syncs, bounce issues, reply routing, CRM drift, and weekly leak reports.

Outcome

A maintained outbound system that improves from data, not guesswork.

Book a free 30-minute call

First useful version usually goes live in about two weeks.

It lives in your accounts. You leave with everything.

Most agencies run your outbound system on their infrastructure. Leave, and you start over. I build in yours: your Clay, your n8n or Make, your CRM, your domains, your sending tools, your docs. You own the workflows, logs, CRM updates, dashboards, and operating knowledge.

	Typical agency	Vantrel
Clay / Enrichment	Theirs. You lose visibility.	Your account. You control it from day one.
n8n / Make workflows	Hidden or hard to edit.	Your instance. Fully visible and editable.
Sending infrastructure	Their domains and inboxes.	Your domains, inboxes, and sending tools.
CRM data	Exported, synced, or partially owned.	Your CRM. Never leaves your system.
When you leave	Start over.	You take the system, docs, data, and access.

Dependency is expensive. Ownership compounds.

Clear process. No surprises.

20-minute teardown

We find where your outbound system is leaking. If there is nothing worth fixing, I say so.

Scope in writing

You get the deliverables, target outcome, timeline, and risk position before money moves.

Build in your accounts

The system is built inside your tools, not mine. First useful version usually goes live in about two weeks.

Run, operate, tune

I monitor the workflow, fix edge cases, and improve the system instead of disappearing after setup.

Real operating work. More proof coming.

Fractional engagement

Leadzo

Fractional GTM / outbound systems work. Built and operated outbound sequences, enrichment workflows, scraping flows, and lead-processing systems.

Real work. Not a logo-wall claim.

Full-time engineering

Coreworks

Backend systems, operational workflows, data pipelines, and production infrastructure. Routing, reliability, and high-volume systems in a real engineering team.

Production backend, not toy projects.

Engineering pedigree

Systems before this studio

Java, Python, Go, AWS, queues, distributed systems. Automation, routing, and operational reliability — the same muscles that run outbound infrastructure.

Coming next

Outbound system teardown

Audited and operated outbound infrastructure with lead discovery, matching, sending, suppression, and missing event visibility.

Coming next: a teardown showing where outbound leaks between sending, replies, CRM, and follow-up.

Find where your outbound workflow is leaking.

I'll tell you whether the issue is lead quality, enrichment, deliverability, reply routing, CRM sync, AI review, follow-up ownership, or missing observability.

Book a free 30-minute call

Built by Akarsh. Operated like a studio. Runs in your stack. Owned by you.